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Outsourcing with Joy Hewitt

Updated: Oct 29, 2021

Do you find your days are long as you manage many or even all aspects of your construction business?

Let’s face it, running a business efficiently, and to its full potential can often be a challenging balancing act, even for the most experienced business owner!

There are employees and/or contractors to manage, existing clients to keep happy, not to mention handling all the leads for potential clients…all the while trying to keep a handle on getting quotes out promptly, following up quotes, invoicing promptly and chasing debtors.

Oh, and let’s not forget the phone calls that come in; you know, the ones that you try not to miss, but sometimes they do go to answerphone as you’re on another call, or on the tools even…

Then there’s your website and Facebook page to keep current and up to date – those who are visible and active are more likely to get the leads and jobs.

The list goes on right? Well, what if I told you there was an easier way?


By outsourcing functions of your business that take up valuable time and restrict the time you have to spend on income-generating activities, it’s possible to get ahead – quicker.

We all have the same amount of hours in a day. Choosing to spend them wisely, by outsourcing to others that are specialised in areas you are not, will give you a boost and allow you to focus on business growth, instead of being weighed down by administrative tasks.

The outsourcers tool kit

But there are still many things you can do yourself, to automate or speed up some of your processes. Here’s a few of our favourites:

WhatsApp – essentially this app is a ‘walkie talkie’. It’s the best way to get a message to an individual or your team quickly and without the fluff and unnecessary chat. It also tells you when they have seen/heard the message. No more wasting time finding their number, calling, waiting for them to answer, leaving a message (or not), and then waiting for them to call you back. Perfect! You can also send pictures and text messages – all in the one app.

SmartPayroll – set your crew up with the MySmartPayroll app on their phones. They can apply for their leave on the go and without needing to interrupt your flow during the workday. PLUS, you’ll have total peace of mind knowing all your payments to the IRD have been made along with all returns filed. Say goodbye to IRD penalties!

Xero and Receipt Bank. Sign up to simply load all of your payable invoices and receipts into Receipt Bank via the app (or by emailing) and the tool magically types in all the data for you to review and send to Xero with its attachment. No more mindless and time-consuming data entry!

So, if you’d like to find out how outsourcing can help within your business, reach out – I’d love to chat!


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